How to Schedule an Email in Outlook

You may need to time your emails accurately for a number of reasons. Luckily, Outlook lets you do just that with a few simple clicks. Read on to learn how to schedule an email in Outlook for desktop and web versions, plus how to do it from your phone.

Read: How To Fix Outlook Cannot Expand The Folder Error?

Why Schedule Email in Outlook?

Here are some reasons why you should use the Send Later feature in Outlook:

1- Time Saver

Sending multiple emails to the same recipient can take a long time. Using the Scheduled Outlook email option can reduce the number of round trips throughout the day. You can create instant replies and use Outlook to send an email later instead of responding immediately when it arrives.

For example, if you schedule each of your emails to be sent at the end of the day, you can check responses the next morning and respond to everything at once instead of allowing interruptions in your daily activities. can give.

2- Increases Productivity

Outlook’s scheduling email option has benefits for groups and individuals. You can increase your productivity if the Outlook email scheduling option is used in your office. You can ask each employee to send an internal email at the same time every day to reduce the back-and-forth of email. Additionally, you should limit your employees’ email checking to a specific time each day.

Your employees lose focus every time they interrupt a task to check their email and spend time reading and answering them. According to one study, it takes about twenty-five minutes to regain focus after being interrupted.

If you don’t want to deal with replies right away, you can even configure email when you’re out of the office.

3- Helps you Write Comprehensive Emails

People often write and send e-mails to colleagues, customers, and other recipients. Yet, moments later, they remember something they wanted to add to the email. When this happens, it takes them longer to type another email, and their recipient wastes time reading multiple emails. Despite the time being short, time starts accumulating. And, it is often difficult to remember the emails sent.

The Outlook Send Letter feature can help you avoid this problem. Your staff members can schedule an email to be sent later or even after it is written at the end of the work day. Then, although the email is still only a draft, users can add any additional information they remember.

How to Schedule Send Outlook on Windows

Here’s how to schedule Outlook email to be sent later on Windows:

1. In Windows, open Outlook.
2. Select the New email option or reply to an existing email.
3. Compose your email and add your recipient and subject line.
4. Now click on the Options button in your message window.
5. In the ribbon, select Delay Delivery.
6. The Properties window will open. Here, look for the Delivery Options tab. Check the Do not deliver before the box and choose the time and date you want the email to be sent.
7. Once done, click on the Close option.
8. Once in the email window, click the Send option to send the email on the date and time you just added.

How to Schedule Email in Outlook on Mac

Here are the steps to schedule Outlook email on your Mac:

• Open Outlook on your Mac.
• Click on the New Email/Message option. You can also reply to an existing email.
• Compose the email and add your recipient and subject line.
• Once you have finished composing your email, click the arrow at the top right of the Send option and click the Send later option to schedule your email.
• Select the time and date you want your email to be sent, and then click the Send option.
• You can open your draft to edit, view, or cancel your email.

How to Send Delayed Email in Outlook for Web

Here’s how to use Outlook Send Letter on the web version:

• On your web browser, sign in to your Outlook account.
• Click on the New Mail option. Compose your email and add your recipients and subject.
• To schedule your email, click the arrow next to Send.
• In the menu, click Send Schedule.
• Here you can select a preset time or click on Custom time to have Outlook send an email at a specific time.
• Click on the blue send button to schedule the email.

How to Schedule Email to be Sent Later in Outlook on Mobile

Currently, the Outlook mobile app does not have an email scheduling feature. To activate the quality, you must be using the web version of Outlook from your phone.

Using third-party apps like Gmail or Apple Mail on the iPhone 16, both of which allow email scheduling, is an additional option. However, your best bet is to use Outlook on the web on your webpage.

Here are the steps to schedule an email in Outlook on mobile:

• Click the ellipsis (…) option at the bottom of the page.
• Now click on the Show Desktop Site option when using Microsoft Edge on iOS or Android. Other mobile browsers provide similar functions but may have different names. On your mobile version of the web, sign in to your Outlook account.
• Click on the New Message option.
• Compose your email and add your recipients and subject.
• To schedule your email, select the Send Later option, which is next to the Send option.
• Select the time and date you want your email to be sent, and then click the Send option.
• You can open your draft to edit, view, or cancel your scheduled email.

While using a desktop web browser on a mobile device isn’t particularly convenient, it can be of use if you choose not to use a third-party app.

How to Add a Delay to all Emails in Outlook

You can add Delayed Send to Outlook by following these steps:

• Go to File > Manage Rules and Alerts > New Rule
• Under Choose a template, click Apply to messages I send, then click Next
• Select Delay delivery to a number of minutes and specify the duration of the delay
• Follow the prompts for the rest of the wizard

How Do I Send an Email at Specific Outlook Times?

You can send a scheduled email on Outlook. A scheduled email allows you to send emails at a time of your choice. Simply log in to your Outlook account and compose your new email. To schedule your email, click the Send Later option and choose the time and date you want your email to be sent, then click the Send option. Your email will now be sent at the time you specified when scheduling email.

Conclusion

The Outlook Phone app is expected to include scheduled emails soon. Nevertheless, after reading this guide, you should now know how to schedule emails in Outlook from any device. If you encounter any problems please let us know in the comments.