How to Add Google Calendar to Outlook?

Add Google Calendar to Outlook

With a global user base exceeding 500 million for Google Calendar and 400 million for Microsoft Outlook, the demand for integrating these applications is evident. Without seamless integration, users often find themselves managing multiple calendars, leading to challenges in organizing their schedules effectively.

Fortunately, the process of adding Google Calendar to your Microsoft Outlook account is straightforward and user-friendly.

Read: How to Fix Outlook Not Working on iPhone Error

How to Add Google Calendar to Microsoft Outlook

To add your Google Calendar to your Outlook account, follow these steps:

  1. Open your Gmail email account.
  2. Click the waffle icon (nine-dotted square) in the top right corner of the page to access Google Apps.
  3. In the Google Apps menu options, click “Calendar.” A new tab containing your Google Calendar will open.
  4. Copy your Google Calendar URL.
  5. After this open your Microsoft Outlook email account.
  6. Click the Calendar icon in the left menu of your Outlook account. Your Outlook calendar will open as a new page.
  7. On the left panel of your Outlook calendar, click the “Add Calendar” option. An “Add Calendar” pop-up will appear.
  8. From the options on the left menu of the pop-up screen, select “Subscribe from Web.”
  9. Paste your Google Calendar URL in the box that appears.
  10. Next, enter a name for your calendar. It is not optional; You need to name your calendar to save it. You can also personalize your calendar using the different color options and icons offered.
  11. Click the slider below “Add to” and choose whether you want to put your calendar under “My Calendars” or “Other Calendars.” (You’ll learn more about this in the next section.)
  12. Once you have entered all the above details, click “Import” to sync Outlook with your Google Calendar.

How to Customize Google Calendar in Microsoft Outlook

When you link your Google Calendar to your Outlook account, Microsoft will automatically add your calendar to the “Other Calendars” section, unless you select the “My Calendars” option. You can choose to keep your calendar there or move it to the “My Calendars” section.

In most cases, users keep their calendars (such as birthday calendars) in “My Calendars”, while items such as shared calendars are stored in “Other Calendars”.

Here are the steps to move your Google Calendar from “Other Calendars” to “My Calendars”:

  • Under “Other Calendars” in the left menu, hover your mouse cursor over the calendar you want to move.
  • Click the three dots next to the calendar.
  • In the menu box that appears, select “Move to.”
  • Click on the “My Calendars” option that appears next. Your Google Calendar will be moved to the “My Calendars” section.

To move your calendar to “Other Calendars”, click the three dots next to the calendar name and follow the same steps above. For the final step simply select “Other Calendars” instead of “My Calendars.”

How to Remove Google Calendar from Microsoft Outlook

To remove Google Calendar from Microsoft Outlook, follow these steps:

  1. Locate Calendar in the left menu of your Outlook calendar page.
  2. Click the three dots next to the calendar you want to delete.
  3. In the menu box that appears, click “Delete”.
  4. A “Delete Calendar” pop-up window will appear. Select “Delete” to confirm.
  5. You will receive a pop-up notification that the calendar has been deleted. Click “Cancel” to cancel the operation. You will no longer receive updates from your Google Calendar. The Google Calendar you unsubscribed from will not receive a notification that it has been removed from your Microsoft Outlook account.


By following these simple steps, you can seamlessly How to Add Google Calendar to Microsoft Outlook, creating a centralized hub for all your scheduling needs. This integration saves time, enhances collaboration, and ensures that you stay on top of your commitments. 

As technology evolves, leveraging the compatibility between popular productivity tools empowers individuals and businesses alike to optimize their workflows. Take control of your schedule, increase efficiency, and enjoy the benefits of a synchronized calendar system that works for you.