How To Add Teams Meeting In Outlook?

How To Add Teams Meeting In Outlook

How To Add Teams Meeting In Outlook? Navigating the digital landscape of business communications has never been more important than today, especially with the advent of remote work. That’s why it’s important to understand how to seamlessly integrate the tools that enhance our online interactions. 

In this blog post, we’ll guide you in connecting two essential pieces of software: Microsoft Teams, a leading collaboration tool, and Microsoft Outlook, a popular email client. We’ll provide a step-by-step instruction guide on how to add Microsoft Teams meetings to Outlook, making sure it’s easy to schedule, update, or cancel your virtual meetings. 

Read: How To Report Phishing Emails In Microsoft Outlook

Whether you’re a newbie or an experienced remote worker looking for a refresher, this comprehensive guide has everything you need to effectively streamline your communication process.

How to Add a Teams Meeting in Outlook: Step-by-Step Tutorial

Step 1: Open Outlook

To start a Teams meeting, you first need to open your Microsoft Outlook. Make sure you’re signed in to the correct account, as any meetings you schedule will be linked to that account. Properly verifying your account ensures a smooth planning process without any delays or confusion later on.

Step 2: Create a New Meeting

To create a new appointment in your system, start by clicking the “Calendar” button on the left side of your screen. After clicking on it, find and tap the “New Meeting” button, which you will find at the top of your screen. After this action, you will see that a new meeting window opens. Here you can begin the process of creating details of your meeting, such as its agenda, list of participants, and scheduled time.

Step 3: Fill in The Meeting Details

To plan the meeting effectively, you need to enter the necessary details in the invitation. This includes the email addresses of recipients to ensure the right people are notified. The subject line should be clear and concise to convey the purpose of the meeting. Specify start and end times so participants can plan their schedules accordingly. Additionally, add any necessary information or context about the meeting in the body of the invitation to prepare attendees for discussion topics and expectations.

Step 4: Add a Team Meeting

In the process of organizing your meeting, you’ll find a “Team Meeting” button prominently located at the top of your screen in the meeting request window. By clicking this button, you can easily convert your ordinary meeting into a Microsoft Teams meeting. This intuitive feature simplifies the transition, eliminating the hassle of manually setting up a different conference.

Step 5: Enter the Team Meeting Link

Once you select the “Team Meeting” option, a unique Team Meeting link is automatically generated and embedded in the body of your meeting invitation. Participants can simply click this link to join your Teams meeting, providing an efficient and easy way to join a virtual meeting.

Step 6: Send the Meeting Invitation

Once you’ve successfully compiled all the relevant information for the meeting and embedded the Microsoft Teams link, click the “Send” button. This action will send the meeting invitation to the listed recipients. These people will then be able to join your team meeting at the agreed time by selecting the link provided. This fast and efficient process ensures that all participants can engage dynamically, making virtual collaboration more fluid and productive.


In today’s rapidly evolving digital age, it is important to integrate your Team Meeting with Outlook to enable effective communication and ensure smooth workflow. This process may seem technical at first, but with the step-by-step guide provided in this blog, adding a Teams meeting to Outlook can actually be simple and hassle-free. Remember, staying connected, organized, and informed in your meetings contributes to higher levels of productivity in the workplace. 

So, make the most of these incredible features offered by Microsoft and take your professional communications to new heights. Now that you know how to add a Teams meeting to Outlook settings, it’s time to plan your next session and experience the effective dynamics of this integrated platform!